Director Personal Assistant

Job Details

Location: Auckland

Term: Permanent full time position

Wage: $32 per hour

Hours of work: minimum 30 hours or above per week

Shifted from Monday to Friday

Duties

• work dairy – appointments and travel arrangement

• Make appointments for the director

• Arrange the appointments on time, location between the director and the client

• Arrange the ticketing and accommodation booking for the director’s travelling

• phone calls

• Make phone calls for the director, arrange phone call for the director through Wechat, Skype, multi party phone meeting

• Arrange the potential customers’ enquiries; filter the enquiry before passing to director

Take dictation and reply letters

• Record minutes, take dictation and arrange meeting booking and facilities

• Arrange the translation for business details

Process mails, maintain records and reports

• Research, prepare and format emails, letters and reports

• Draft emails for the director and get approved before sent

• Save all emails into our server for further records

Attend meetings and act accordingly

• Arrange business meeting with agenda. Arrange the training meeting for new regulations in the industry; prepare all necessary samples and documents

• Be responsible for the company files and participate meetings on behalf of the director.

• Attend the seminar or workshop to get the industry trend and new regulations

Other duties as required

Requirement

• An equivalent NZQF diploma OR at least three years relevant working experience

Preferred Skills

• Strong oral and written communication skills;

• Excellent time management skills and computing skills;

• Able to assist the manager and facilitate the manager's work to ensure the quality of management and the timely finish of work

• Bilingual languages is preferable

• Have good knowledge about business and management

• Adaptable to change and able to multi-tasks

• Able to work under pressure

• Bilingual communication skills are preferred, as the role involves regular communication and coordination with Mandarin-speaking stakeholders.

If you are interested in the role, please send your CV to Sign in to view email

Applicants must have a valid work visa, NZ residence, or NZ citizenship

Pay: $32 per hour