Body Corporate Administrator / Company Secretary

BW Miller Dean Limited is looking for a Body Corporate Administrator/Company Secretary.

Part-time | 10 hours per week to start | $40 per hour | Flexible work-from-home options

BW Miller Dean Ltd is looking for an organised, proactive, and confident Body Corporate Administrator / Company Secretary to join our team.

This varied role is ideal for someone who enjoys keeping people, records and projects on track. You’ll support the administration of body corporate and company-share apartment matters, working with owners, shareholders, residents, committees, property managers, lawyers, contractors and other professional advisers.

What you’ll do

• Coordinate insurance renewals, policies, and claims.
• Maintain company, statutory and ownership records.
• Manage share transfers, certificates, occupation licences, and related documentation.
• Administer levies, overdue payments, and payment arrangements.
• Coordinate rates reminders and direct debit requirements.
• Prepare financial and management reports.
• Coordinate quotes, purchase orders, invoices, and maintenance projects.
• Prepare meeting agendas, papers, packs, and minutes.
• Track actions from board, committee, and AGM meetings.
• Manage owner, shareholder, and resident communications.
• Coordinate new body corporate onboarding.
• Maintain accurate records, filing systems, procedures, and process notes.

About you

You’ll be

• Highly organised and comfortable managing competing deadlines.
• A confident and professional communicator.
• Detail-focused when handling records, reports, and legal documentation.
• Comfortable following up outstanding actions and getting things completed.
• Experienced in administration, property, body corporate, accounting support, or a similar role.
• Discreet and professional when handling confidential financial, legal and shareholder information.
• Able to work independently while contributing positively to a wider team.

The role starts at approximately 10 hours per week, with the possibility of increasing to 15 hours per week as the position develops. The exact working arrangement will be discussed with the successful candidate.

Interested? We’d love to hear from you.

Please see full job description attached for more information. To apply, please send your CV and a brief cover letter to Sally-anne Bramley, Office Manager at BW Miller Dean Ltd, at Sign in to view email