Administrator - Vascular Laboratory

DIVISIONAL SERVICES AND ADMINISTRATION | WHAKARATOKA ME NGĀ WHAKARITEKA Ā-WĀHAKA

• Competitive salary + 6.75% Superannuation + 5 Weeks Annual Leave.
• Work within a team grounded in ngākau pono (integrity) and mutual respect.
• We encourage continuous learning, professional growth, and career progression.

The role | Te mahi

The Faculty of Medicine - Dunedin is seeking a capable and motivated Administrator to provide high-quality administrative support within the Vascular Laboratory, Department of Surgery and Critical Care.

We are looking for an organised, customer-focused administrator who thrives in a busy, people-centred environment. You would be the first point of contact for patients, students, staff and visitors, creating a welcoming and professional environment, supporting the day-to-day operations of the vascular lab. This is a varied role that combines frontline customer service, clinic coordination and general administration.

In this role, you will:

• Coordinate appointments, referrals, waitlists and patient scheduling using clinical management systems.
• Maintain accurate patient records and support data integrity.
• Prepare documentation, manage shared inboxes and calendars, and provide general administrative support.
• Assist with financial administration including invoicing, purchasing, reconciliations and processing transactions.
• Support student placements, teaching activities and assessment processes where required.
• Coordinate meetings, events, travel arrangements and a range of operational activities.
• Liaise with internal and external stakeholders including health providers, government agencies and community organisations.
• Contribute to continuous improvement initiatives and work collaboratively across the wider administration team.

Your skills and experience | Kā pūkeka me kā wheako

To be successful in this role, you'll bring:

• Experience working in a busy medical, counselling, health or other customer-focused administrative environment.
• Excellent organisational skills with the ability to manage competing priorities and maintain attention to detail.
• Outstanding communication and interpersonal skills with a strong customer service focus.
• Experience using patient or customer management systems.
• Sound computer skills and confidence using Microsoft Office applications.
• A commitment to maintaining confidentiality and handling sensitive information with professionalism.
• A collaborative approach and willingness to contribute to a positive team culture.

About our team | Mō te tīma

Divisional Services and Administration is a team of highly skilled professionals dedicated to delivering exceptional support to students and staff. As the largest workforce of the university, our team spans every corner of the motu and fosters a strong culture of whakawhanaukataka (community). We take pride in providing confidential, high-quality secretarial and administrative services that empower our university to excel.

Further details | Pūroko

This is a permanent, part time (22.5 hours per week) position based in Ōtepoti, Dunedin.

You will be working alongside another administrator to maintain a roster where you both work Mondays, and work alternative days Tues-Fri.

The salary range for this role is $63,508 to $68,185, Top of Range $73,640 (pro-rata).

You must have the right to live and work in New Zealand to apply for this position.

The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills, and perspectives are valued and respected.

For further information or to discuss the role in confidence - please contact Ellie Brown (Department of Surgery and Critical Care) via the contact details below.

Application | Tono

Applications quoting reference number 2601125 will close on Sunday, 2 August 2026.

Applications may be considered as they are received. The University reserves the right to close this vacancy at any time.

Additional Information

Note: As a part-time position, the salary range for this role will be the pro-rata equivalent of the annual full-time salary range listed.

Contact: Ellie Brown

Position details: Job Description

Further Information: Department Website

Create an email with a link to this vacancy: Create email

Location: About Dunedin

Primary Location

NZL-SI-Dunedin

Employment Status

Permanent

Salary Level and Range

Level 4 (Range of Appointments $63,508 to $68,185, Top of Range $73,640)

Organisation

Divisional Services and Administration (HealthSci)

Job Function

Administrative