Administrator - Health Sciences

DIVISIONAL SERVICES AND ADMINISTRATION | WHAKARATOKA ME NGĀ WHAKARITEKA Ā-WĀHAKA

DIVISION OF HEALTH SCIENCES | TE TAUTARINUI

The role | Te mahi

We’re looking for an organised and proactive Administrator to provide high level, generalist and administration support to the Dean and Head of Region in the Office of the Dean, Faculty of Medicine - Dunedin. You’ll be a trusted and reliable team member who brings initiative, clarity and a strong sense of ownership to your work. Responsibilities include managing calendars and inboxes, coordinating travel arrangements, and tracking approvals to support the smooth day-to-day operation of the Office. The role also provides support for meetings and committees, for processes such as expressions of interest, academic promotions, research & study leave, and contributes to transactional finance and Faculty-wide initiatives.

Your skills and experience | Kā pūkeka me kā wheako

You are a confident and proactive administrator who enjoys working with people and delivering great service. Comfortable balancing competing priorities, you build strong connections, communicate effectively, and help ensure operations run smoothly. Other key skills you will need are:

• Excellent attention to detail and able to consistently deliver accurate, quality work.
• High level diary management, correspondence, and meeting administration.
• Ability to build positive, trusted relationships through a professional and approachable style.
• Flexibility, able to operate in an environment with changing priorities and manage multiple tasks effectively.
• Self-directed and can manage time well, be highly organised.
• Dedication to working in a culturally safe and respectful manner, with respect and appreciation of Te Tiriti o Waitangi principles.

About our team | Mō te tīma

Divisional Services and Administration are a group of highly skilled professional staff responsible for delivering an outstanding student and staff experience through high quality, effective service delivery to all of the University’s internal and external customers.

Further details | Pūroko

This is a full-time (37.5 hours) fixed-term (August 2026 – August 2027) position, based in Ōtepoti, Dunedin.

The appointment range is $63,508 to $68,185. Top of the range is $73,640.

You must have the right to live and work in New Zealand to apply for this position.

We are also seeking candidates for Kaiwhakahaere Tari positions, which support the implementation of our Māori Strategic Framework. If you are interested in these positions, there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace through the application process. The appointment range for these $69,931 to $74,609. Top of range $80,285 per annum.

The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills, and perspectives are valued and respected.

For further information or to discuss the role in confidence - please contact Damian Mallon via the contact details below.

Application | Tono

Applications quoting reference number 2601067 will close Sunday 9 August 2026.

Applications may be reviewed as they are received. The University reserves the right to close this vacancy at any time.

Additional Information

Contact: Damian Mallon

Position details: Administrator or Kaiwhakahaere Tari

Further Information: Department Website

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Location: About Dunedin

Primary Location

NZL-SI-Dunedin

Employment Status

Fixed Term

Salary Level and Range

Level 4 (Range of Appointments $63,508 to $68,185, Top of Range $73,640)

Organisation

Divisional Services and Administration (HealthSci)

Job Function

Administrative